ABOUT THE ROLE
The Executive Assistant will be responsible for providing administrative, project, and executive support to the Chief Revenue Officer, while overseeing and coordinating day-to-day activities. This role provides high-level administrative support by working independently as well as collaboratively with our team.
REPORTS TO: Chief Revenue Officer
PAY CLASSIFICATION: Full-Time, Exempt
RESPONSIBILITIES
- Maintain appointment calendar for CRO
- Schedule all appointments and meetings with other departments and external contacts
- Reserve meeting space, arrange for audio/visual equipment, and publish agendas
- Manage travel arrangements, hotel reservations, seminar registrations, etc.
- Prepare memos, letters, reports, presentations and other business correspondence, either independently or from written/verbal instructions
- File and retrieve corporate documents, records and reports
- Prepare expense reports, expedite and track processing of all expense reports, check requests, and purchase requisitions. Ensure reconciliation of reimbursement with expense reports and maintain copies of expense reports, receipts and reimbursement checks
- Ensure confidential handling of information and use sound judgment to independently complete a range of special projects
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Exercise initiative, diplomacy, collaboration with other departments, tact and a high degree of professionalism and loyalty
- Handle sensitive and confidential information with the utmost integrity
- Perform other duties as assigned
KEY CAPABILITIES FOR SUCCESS IN THIS ROLE
- Strong interpersonal skills with a service-oriented mindset who can work well within a team as well as independently
- Must be detail oriented and organized in completing tasks
- Must be proactive, anticipate roadblocks, and offer solutions
- Ability to utilize the Microsoft Office suite including Word, Power Point, and Excel
- Ability to manage multiple work streams simultaneously as well as react to shifting priorities
- Must have a sense of urgency around completing tasks and the order and priority of tasks based on business needs
- Must have the ability to work under pressure
- Ability to establish priorities and meet deadlines
MINIMUM QUALIFICATIONS
EXPERIENCE
- 2-5 years of experience with executive/administrative support
SKILLS
- Excellent written and verbal skills
- Strong organizational skills
- Ability to prioritize
- Ability to serve as “gatekeeper”
- Professional and courteous demeanor
- Strong MS skills including Outlook, PPT, Excel
BENEFITS
- Health, Vision, Dental
- 401k Employer Matching
- Merit Bonus
- Vacation Bonus
- Parking Allowance
- Short Term Disability
- Long Term Disability
- Life Insurance
- TSA Precheck Reimbursement
- Flu Shot Reimbursement
- Flexible Paid Time Off
ABOUT A-LIGN
A-LIGN is a technology-enabled security and compliance partner trusted by more than 2,400 global organizations to confidently mitigate cybersecurity risks. We work with small businesses to global enterprises with services spanning across SOC, Penetration Testing, PCI DSS, HITRUST, ISO and privacy compliance. Our proprietary compliance management platform is transforming the compliance experience by enabling an anytime, anywhere approach to audits. For more information, visit www.A-LIGN.com.
Apply online today at A-LIGN.com and learn about life at A-LIGN by following our Careers at A-LIGN LinkedIn!
A-LIGN is an Equal Opportunity Employer! Minorities, women, disabled, and veterans encouraged to apply!